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What DDS offers

About Digital Data Scan (DDS)

Contact CLB at 202-454-
6444 for more information
about DDS

Address:
6200 Baltimore Avenue
Suite 102
Riverdale, MD 20737

Now, your business has an affordable solution to convert paper documents into digital data.

DIGITAL DATA SCAN offers extremely competitively priced document conversion and indexing services by a skilled workforce uniquely qualified to deliver superior results day-after-day…

Cost effective document management solutions
Highly skilled workforce
Dependable results

Anyone in business today understands the need to have files that are easily accessible as well as secure. Until now, most companies haven’t been able to afford this critical service.

We’re here to fill that gap. We offer our customers a broad range of electronic document management services and solutions…… in a price range that is no longer cost prohibitive!

The beauty of “e” at a glance.

Converting your information from paper to “e” documents has many benefits for your business or organization in terms of ensuring security, increasing productivity and enhancing profitability.

Just take a look:

Security for unforeseen emergencies

Converting your paper documents to digital files is the first step toward having a secure disaster recovery system in place. In the event of a physical disaster, server failure or computer virus, your data is secure, which will allow you to continue running your business without interruption.

Streamlines information for instant access

No longer do your employees have to waste time hunting for information that’s hidden away in file drawers or boxes. Instead, all of your company’s data is readily accessible in an easy to find format on your computers.

Because your employees spend less time searching for data, they can devote more time to your core business. This helps productivity increase by leaps and bounds.

And because it’s faster to find information, your customers get the answers they need quicker. This helps improve customer service.

Saves valuable office space

No need for bulky file cabinets or messy file boxes that take up valuable office space. By converting your paper documents to digital files, you can operate more efficiently in a smaller space. And with the cost of office space spiraling upwards every year, this can mean significant savings in the long run.

Saves on operating costs

As a result of needing less space, you save on air conditioning, heating and electricity. The long-term impact of this on your bottom line can be substantial.

Helps the environment, too

Using less paper has positive environmental impact as well, because you can elect to recycle your old paper files.

Everything you need, all under one roof

From picking up your documents to preparing, scanning and indexing them to handing over the finished product — whether it’s a DVD, CD or uploaded to a searchable/retrievable Web site — DIGITAL DATA SCAN offers you a full range of professional electronic document conversion services at a most affordable price.

Here’s a quick overview of what DDS offers:

Discovery - Proof of Concept

Assessment of your organizational and document requirements. The ultimate success of a conversion effort is dependent upon detailed definition of client requirements.

Project Management

Project manager assigned to every job to ensure client requirements are fully understood and executed from end-to-end.

Secure Document Transportation

Your documents can be inventoried, picked up and transported to our secure local facilities for processing or can be processed on your site.

File Inventory and Bar-coding

All documents are re-inventoried, pre-indexed and bar-coded upon receipt at our facility. Our advanced tracking system allows us and our customers to know exactly where valuable documents are at any time.

Document Preparation

All documents are thoroughly prepared for scanning – all staples, binders and fasteners removed – torn pages repaired, etc. Additional sheets added to facilitate auto indexing capabilities.

Document Scanning

Our state-of-the-art scanners scan your documents converting every page and every graphic to digital images.

Image Enhancement

We will electronically enhance your digital images to make them better than the originals! By applying these enhancements – all your documents will be clean and ready for retrieval. We can additionally perform color drop out for those awkward multi-color forms that were once difficult to read!

Quality Control/Assurance

All images are electronically and physically verified to assure our valued customers that every image is captured and is better than the original paper documents.

Indexing

Your individual retrieval requirements will be met by applying our advanced indexing software – you can retrieve and view your digital documents to suit your individual requirements!

Data Retrieval / Access

Your digital documents can now be returned to your facility in many different methods: CD, DVD or delivered as a secure monthly service via the internet. Digital documents can also be delivered in easily transferable formats compatible to your in-house Document Management System.

Archival Data Storage and Physical Storage

Electronic archival data storage or actual physical storage of your documents is optional and available as part of broad range of services we offer.

Confidential Document Destruction

We offer Certified Document Destruction to ensure that your documents or their contents can never be viewed.

Columbia Lighthouse for the Blind

1825 K St.
Suite 1103
Washington, DC 20006
Telephone: 202-454-6411
Fax: 202-454-6401 6200 Baltimore Avenue, Suite 100
Riverdale, MD 20737
Telephone: 240-737-5100
Fax: 240-737-5101 8720 Georgia Avenue Suite 210 Silver Spring, MD 20910 Telephone (301) 589-0894 Fax: 301-589-7281